PROGRAM DESCRIPTION:
This program prints all of the documents for the tours.
This program will print:
BOOKINGS (Booking acknowledged)
CONFIRMATIONS (All finalization criteria met)
TOUR ORDERS (Run A/P finalization first so voucher numbers will appear on the tour orders)
VOUCHERS (Usually part of the final documents)
ITINERARIES
These are the dates that are important for any booking:
Booking date - Client decides to take the tour.
Finalization date - Tour itin. is final. Order the services. Services confirmed date - All the services have been confirmed. Final documents date - Final documents should be send to pax. Ticketing date - Tickets should be written
Departure date - Tour departs
These are the documents that are created in a booking's life cycle:
Before booking date:
FITs - Proprosal itineraries and prices. Becomes a booking upon acceptance by client.
Booking date:
1. A/R updated to reflect receivable due from client. Group Series - Booking confirmation sent to client.
FIT,Mod.,Unsch. - Booking acknowledgment sent to client, confirmation is subject to acceptance of the vendor's tour order acknowledgements.
Finalization date:
1. A/P updated to reflect estimated amounts to be due to vendors Group Series - (This date is usually the tour finalization date) FIT,Mod.,Unsch. - (This date is usually the booking date) Tour orders sent to vendors.
Services confirmed date:
(All tour orders acknowledged)
Group Series - Not used
FIT,Mod.,Unsch.
Booking services confirmation sent to the clients. Final Documents date:
(Final documents sent to the clients)
Vouchers, Final itinerary, Flight bags, baggage tags, etc sent to the clients.)
Ticketing date:
Tickets written or requested and sent to client
Departure date:
A/R updated to reflect income
A/P updated to reflect costs