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Program Description:

Vendor file maintenance is used to enter and modify vendor information.

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Program Operation:

To enter a new vendor, just type a unique vendor code.

Most of the fields are self-explanatory. Here is an explanation of those that aren't:

- Vendor Status

Blank - Normal - Okay to pay

P - Do not purchase from this vendor

X - Do not pay this vendor

- Billing Cycle

Blank - Misc

I - Pay every invoice

S - Pay Statement at End-of-Month

D - Pay Statement during month

P - Prepay all purchases

- Payment Code

(The code is only used in generalized payment selection) (The codes presented are only suggestions, the actual codes are user-defined)

Blank - Will not be selected

W - Pay every week

B - Pay bi-weekly

- Prepayments/Invoices

I - Select Invoices

P - Select Prepayment requests

(B)- Select both Invoices and Prepayment requests

E - Estimate the invoice total, create, and pay a prepayment - Default G/L no.

Default Cost G/L account

(This should be entered only if the control file default isn't taken! For example, for UPS enter the Mailing Expense account)

- Independent Contractor

If this vendor is an independent contractor, type Yes. The end-of-year 1099 printing will only print for independent contractors.