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Program Description:

This program is used to format the Financial Statements.

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Program Capabilities:

The following list includes the major capabilities of the Financial Statement formatting program:

(a) add detail accounts together to arrive at a sub-total account (whether profit center accounts or sub-accounts) (also consolidate accounts into a postable or fake account)

(b) sub-totals at any level (up to grand total)

(c) move profit/loss from Income Statement to Balance Sheet (through retained earnings report)

(d) ratios on Income Statement and supporting schedules (option to include each line in ratio control)

(e) column control on Balance Sheet

(f) Inventory handling in Income statement (Beginning & End) and in Balance Sheet (end)

(g) blank lines

(h) page feed

(i) headers

(j) multiple line headers and text

(k) statement title format

(l) underlines & double underlines

Program Operation:

First, enter the statement number to edit. Then enter the first sequence to display, or press return to start at the beginning.

Once the formats display, you can change the sequence numbers, the statement, or the account numbers. You can also enter new lines that either reference or don't reference account numbers.

For each line, you must enter:

The sequence number. This determines the ordering of this financial statement.

The statement number. You can switch an account to another statment by changing this field.

The G/L account number. This is not mandatory, you can leave this line blank and enter text to appear on the financial statement.

The Description. This field defaults to the description in the chart of accounts, but you may change it to a description which is more appropiate for a financial statement.

Indent. Enter a number, up to three to determine the amount this description is indented.

Invisible. If this field is set to Yes, this field will not display. The amount will be added to the subsequent field.

Paranthesis control. If the amount is not this sign, a parenthesis will be on the field.

Sub-total Level. Total all amount of this level or smaller. 9 is the highest sub-total level. (For example, if you do a level 3 sub-total all amount up to the last level 3 subtotal will be aggregated and level 1,2, and 3 subtotals will be reset). Remember that sub-totals span all the statements, so the income amount can be moved to the retained earnings statement by using sub-totals.

Column. For multi-column formats, this field specifys the field to have the amount appear. (3 columns maximum)

Special. The special codes are as follows:

UL - Underline - All of the characters in this line will be underlined

DU - Double Underline - The text will be double - underlined

LF - Leave an empty line after this line

PF - New Page

xx - Replace with the total of statement number xx (For example, if the income statement is statement 1, on the retained earnings statement, you would have a "Net Income" description using code 1. You will usually follow this code with a subtotal which includes the preceeding statement total.

Note: Since the format for valid accounts can be deleted from the format, it is a good idea to run the statement formatting program to add back any accounts that may have been deleted.