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Program Description:

This program is used to enter credit memos, debit memos, and requests for refunds to the A/R open file.

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Program Explanation:

This program is used for entering credit memos, debit memos, and refund requests into the A/R open item file. A credit memo is treated exactly like a payment in the A/R system; It reduces the amount owed by the customer. A debit memo is treated exactly like a charge in the A/R system; It increases the amount owed by the customer. A refund request tells the A/R system to create a check on the next refund check printing run.

For example, the customer did some marketing for you and instead of being reimbursed, you could credit the amount to a booking by entering a credit memo. If a customer bounced a check, a debit memo would be entered.

Program Operation:

Enter the booking number that you want to adjust. The booking information and the current A/R transactions will display.

Enter the Transaction code (C=credit memo, D=Debit memo, and R=refund), the date (defaults to today), G/L number, and the reference. The G/L number is the account which is Debited for Credits and Credited for Debits. The counter account is always Accounts Receivable. As a default, the counter account defaults to the Cost of Tours account.

The transaction is displayed as it will be posted. You can okay or cancel it at this time.

All of the transactions entered will be posted to G/L after entering the transactions.

Sample G/L entries:

1/12/87 Marketing Expense 120.00

Accounts Receivable - tours 120.00

(Credit booking; Marketing done by agent)

1/12/87 Accounts Receivable - tours 120.00

Cash - Trust account 120.00

(Debit booking; Bounced check)