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Program Description:

Print the confirmation/invoices and update the A/R and G/L systems.

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Program Operation:

This document will automatically be sent to the client's agent when the first payment is due. For example, for an FIT, this document would be sent when the clients accept the tour. If payment is not required until the services are confirmed, then a document is sent (See document maint) on the booking date, and the confirmation/invoice is sent when (and if) the services are confirmed.

If the final payment is required in advance, then the user will first enter the booking, then enter the payment, then print the confirmation. The confirmation will automatically show any payments made.

The way this operates is as follows:

For FITs where the acceptance is required, the initial booking and tour status is NS (proposal stage). If the client accepts the proposal, then you go to booking entry and change the BOOKING status to OK and the TOUR status to HK (awaiting confirmation). When all of the services are confirmed, the system will automatically change the status to OK.

For tours where the invoice is sent immediately after booking (ie., TRVL B) the initial BOOKING status is OK and the initial TOUR status is OK. When the services are requested (same day) the tour status is changed to HK until all the services have been acknowledged.

For tours where the invoice is sent only after the services are confirmed (Travel Bargains?) the initial TOUR and BOOKING status are HK. When the services are confirmed, the TOUR status changes to OK and the BOOKING status changes automatically to OK (Which causes an invoice to print)

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/SDESC8/

This is the format of the sales journal, which details the confirmations sent.