PROGRAM DESCRIPTION:

This program prints all of the documents for the tours.

This program will print:

BOOKINGS (Booking acknowledged)

CONFIRMATIONS (All finalization criteria met)

TOUR ORDERS (Run A/P finalization first so voucher numbers will appear on the tour orders)

VOUCHERS (Usually part of the final documents)

ITINERARIES

These are the dates that are important for any booking:

Booking date - Client decides to take the tour.

Finalization date - Tour itin. is final. Order the services. Services confirmed date - All the services have been confirmed. Final documents date - Final documents should be send to pax. Ticketing date - Tickets should be written

Departure date - Tour departs

These are the documents that are created in a booking's life cycle:

Before booking date:

FITs - Proprosal itineraries and prices. Becomes a booking upon acceptance by client.

Booking date:

1. A/R updated to reflect receivable due from client. Group Series - Booking confirmation sent to client.

FIT,Mod.,Unsch. - Booking acknowledgment sent to client, confirmation is subject to acceptance of the vendor's tour order acknowledgements.

Finalization date:

1. A/P updated to reflect estimated amounts to be due to vendors Group Series - (This date is usually the tour finalization date) FIT,Mod.,Unsch. - (This date is usually the booking date) Tour orders sent to vendors.

Services confirmed date:

(All tour orders acknowledged)

Group Series - Not used

FIT,Mod.,Unsch.

Booking services confirmation sent to the clients. Final Documents date:

(Final documents sent to the clients)

Vouchers, Final itinerary, Flight bags, baggage tags, etc sent to the clients.)

Ticketing date:

Tickets written or requested and sent to client

Departure date:

A/R updated to reflect income

A/P updated to reflect costs